KEY ELEMENTS OF AN ENTREPRENEUR, PPADB CODES AND TENDERING

Victoria Marumo

Hey reader, welcome back! So now that you have successfully registered your business, what exactly makes a good entrepreneur you might wonder? It is extremely crucial for every business owner to have discipline above everything and be able to maintain it throughout their journey, because money, people’s money especially, can be tempting. Here is a list of other key success factors things to take note of;

  • Knowledge– Entrepreneurs are people who must ensure they are highly knowledgeable in their field of business. Knowledge is power as the English adage goes, and this can contribute massively on the growth of your business.
  • Skills– Every entrepreneur needs to be well equipped with skills required to run their company and or business. Knowledge doesn?t cover up for skills implementation and even if you have the necessary skills, one must always work towards sharpening them because business evolves every waking minute.
  • The ability to work as a team and also independently– your business is like your own personal project, but for commercial reasons. On some occasions you will need to blend in with other people to make it a success and so you are expected to have major people-skills. On other days, you will work alone, which may include making tough decision on behalf of everyone else in the company and you should be able to make decisions that will grow the business and not harm it thereby reversing everyone’s efforts. It is imperative that an entrepreneur be able to take calculated risks for the business.
  • Luck and Connections– it all depends on whatever an individual believes in really, but winner’s luck plays a huge invisible role in running a business. The reality of luck is psychological, that is why we have people who consider themselves ?unlucky ‘while others take a chance on something and it instantly turns out to be the right idea at the right time. This accounts for a small percentage of people of course and cannot be entirely treated as a serious factor for the success of a business.  The world of business is not in black and white as we would expect it to be and it is necessary for every entrepreneur to have credible connections; someone who will pull a few strings for you when you need them to. Not just that, even the people you interact with on a regular, suppliers, clients, manufacturers, etc. need to be people of value to you who can step in and assist you when you need immediate attention.

The list is endless, hence why an entrepreneur should never put themselves in a box when it comes to running a business. There are endless opportunities for knowledge and one must approach each concept with an open mind.

PPADB CODES

I am convinced I am not the only one who heard the term PPADB CODES and didn?t go, ‘What are those?  Top players running notable companies use the term quite a lot but never explain if these codes are a tangible thing or not, are they necessary when you start your own business or one can do without. No worries! this part if the blog seeks to give you all the intel you need on the mysterious PPADB Codes.

PPADB stands for the Public Procurement and Asset Disposal Board and these are codes of ethics, procedures, rules and regulations under this authority that companies need to obtain before they can proceed to tender. The primary mandate of the PPADB is to adjudicate and award tenders for Central Government and other institutions specified under the Act for the delivery of works, services and supplies of related services. The PPADB training program aims to create awareness and appreciation for the PPADAB Act and Regulations as well as international best practices in public sector procurement. The board is required to register contractors intending to bid for Central Government’s procurement and asset disposal in respect of works, supplies and services. The requirement only applies to contractors domiciled within Botswana and internationally based companies are currently not required to register with PPADB. READ MORE

I promise you everything is a lot more simplified and affordable for the youth. The codes cost as little as P50.00 but the price does go higher depending on the type of code. A company can and may have as many PPADB codes as they see fit for their business but often have to make sure they purchase codes that align with the nature of products and services provided by the company. There is a long list of PPADB Codes, and below is a link to pages on the PPADB website that should guide every entrepreneur in making an informed decision in buying codes. Alternatively, these services are made and availed or us and it is not a crime to walk into offices of the relevant persons and engage them on a chat about PPADB codes to better understand them.

LINKS TO PPADB SERVICES

NB: Still on the subject, a business(loosely defined to mean a business structure that is not a company e.g sole proprietor) may operate fully without PPADB codes however it is mandatory for a company, especially those looking to apply for tenders in the long run, to purchase and own a set of PPADB codes.  

AN INTRODUCTION TO TENDERING

‘Ke bafana ba ditender!?, ?Ke tender girl/boy, o ja madi? We say these things in the streets when being casual with friends and family but are we really sure what the subject of tendering is all about? Ignorance has made way for the perception that it is an easy walk-in process where an entrepreneur pays a few hundred bucks in exchange for a million-pula contract, but there is a lot of work and money that goes into tendering and it can be emotionally consuming as it is financially because money may go down the drain when your company is not picked as the preferred bidder. Business is not for crybabies, it gets tougher with every penny you chase; however, you chase it and tending is the ice berg you don’t see coming until its almost too late.

 Tendering refers to the process of making a formal written offer to carry out work, supply goods or buy land, shares or another asset for a stated fixed price. It can further be explained as the process where an organization responds to request for information or pricing related to the supply of the aforementioned from another organization. Organizations often solicit tenders from more than one organization and take time to evaluate and assess tenders that best meet their needs before accepting them and getting into contract with them.

TENDEREING REQUIREMENTS

The requirements change over time, to fit business interests however they are easily accessible on government pages and the PPADB website. The most basic requirements for tendering are citizen representation in companies, proof of legal registration with CIPA, relevant PPADB codes and application fees which differ with the type of tender published. An entrepreneur must first get their hands on tendering documents which are usually valued at P250.00 for the youth.

The Botswana Government shared the revised tendering requirements on their website and social media platforms.

If you are already in the business of tendering, below is a link to a site that shares available tenders in Botswana for the year 2021 and into the near future. It is better to prepare while there is still time to avoid making numerous mistakes under pressure at the last minute. https://www.tendersinfo.com/global-botswana-tenders.php

Can you appeal a decision take by the PPADB regarding tender selection?

The world is designed to make us believe it is fair and adjust, hence the existence of decision-making boards which are meant to be fair and just; and so yes, once a tender has been closed and a preferred bidder selected but as an entrepreneur, you are unhappy, you can always appeal the decision. Of course, an entrepreneur should have a strong case with valid reasons and take it up with the PPADB. In the event that you are still unhappy with the outcome results of the appeal, then an entrepreneur can take their matter to the High Court.

Be warned though, as such court cases can drag for months and this means you are losing tons of money in the process. Furthermore, in most cases, the final decision, remains final even after all the admin of going to the High Court and an entrepreneur may not only lose the appeal case, but also be expected to pay damages to the court and to the defendant.

Exciting read? Lookout for next week’s post when we discuss Tax and property acquisition. Highlight in the comment section, through questions and suggestions, of topics you would like discussed on our weekly blog.  Cheers!

Miss Victoria Marumo is a journalist with a distinctive and creative voice. Her avid reading complements well with her writing in providing captivating information on business topics.

Writer: Victoria Marumo

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